Prepare & Explore Integration

Best Practice Integration

For best practice integration our starting points are:

SAP Activate Roadmap Viewer

on the roadmap viewer go to the SAP Activate Methodology for S/4HANA Cloud
go to "Content"
under "More" select "Integration: SuccessFactors"
Read through all content

Best Practices Explorer

Steps:

Go to Best Practices for SAP S/4HANA Cloud
On the right side choose SAP S/4HANA Cloud Integration
Read through following scope items:
- JB1: employee integration
- 1FD: S/4HANA Cloud enablement for employee integration
- 1NL: employee payroll integration

In this blog we will focus on scope item:

JB1
1FD

Setup Integration

To setup the integration you need to:

Configure SAP SuccessFactors Employee Central
Check scope items in SAP S/4HANA Cloud
Configure SAP S/4HANA Cloud
Configure SAP Cloud Platform Integration

All configuration steps can be found in the scope item JB1 under set-up instructions:

Configure SAP SuccessFactors Employee Central

Chapter 4 of the set-up instructions:

Enable Integration in Provisioning
Enable Intelligent Services
Update Employee Central data model
Define Replication Target System
Enable Push Replication (optional)
Enable Time off feature
Adapt Picklists
Setup super admin and SFAPI user
Setup Contingent Worker
Configure People Profile
Configure Payment Information
Setup Employee Availability
Configure Name Format
Enable Validation Checks

Read through the set-up instructions for further details.

After completing chapter 4 SAP SuccessFactors Employee Central is ready for integration.

Check scope items in SAP S/4HANA Cloud

Steps in S/4HANA Cloud:

Go to Implementation Cockpit --> Manage your Solution
View Solution Scope
Search for "employee integration"
Check that both scope items JB1 and 1FD are active

Configure SAP S/4HANA Cloud

Activate following communication arrangements under communication management:

SAP_COM_0001: Replication from SAP SuccessFactors Employee Central to SAP S/4HANA Cloud via SAP Cloud Platform Integration

SAP_COM_0056: Replication SAP S/4HANA Cloud to SAP SuccessFactors Employee Central directly

Chapter 5 of the set-up instructions:

Go to Communication Management
Create a communication user
Create a communication system (your SAP Cloud Platform Integration tenant)
Create a communication arrangement (SAP_COM_0001)
Configure communication arrangement for your scenario (which companies, countries should get replicated,...)
Create a communication user (your SFAPI user in SAP SuccessFactors Employee Central)
Create a communication system (your SAP SuccessFactors Employee Central)
Create a communication arrangement (SAP_COM_0056)
Configure communication arrangement (define replication model & output mode)

After activation of communication arrangement SAP_COM_0001 & SAP_COM_0056, SAP S/4HANA Cloud is ready for integration.

Configure SAP Cloud Platform Integration

These are the required steps in SAP Cloud Platform Integration for the replication.

Chapter 6 of the set-up instructions:

download all relevant integration package
configure all relevant integration flows
deploy all integration flows
- SFSF_EC_to_S4HANA_Availability: sends availability data
- Employee Central to ERP Generic Object: sends organizational data (division, department,...)
- Employee Central to ERP Employee Data and Organizational Assignment: sends employee/contingent worker and assigns organizational data to employee/contingent worker
- ERP to Employee Central Confirmation: SAP S/4HANA Cloud sends confirmation of employee replication status back to SAP SuccessFactors Employee Central (employee successfully replicated, replication in process, replication failed,...)
- Employee Central to ERP Employee Push: newly hired employees get replicated immediately
- SFSF_EC_to_S4HANA_PhotoIntegration: sends employee profile photo

Now your integration between SAP S/4HANA Cloud and SAP SuccessFactors Employee Central is setup.

Test Integration

We will test:

Cost center
Organizational data
Employee & contingent worker
Availability

Cost center

Steps in SAP S/4HANA Cloud:

Go to Master Data --> Manage Cost Centers
Create new Cost Center
Go to Data Replication --> Replicate by Replication Model
If you want to initially replicate all cost centers, choose "Initialization"
If you have performed initial replication and want to replicate newly create cost centers only, choose "Changes"
Choose your data model that you define in your communication arrangement
Replicate
If you do not want to replicate all changes, but one specific cost center only, go to Data Replication --> Replicate by Object Selection
Select Replication model & Target System
Add your controlling area and cost center
Replicate
Go to Data Replication Monitor --> Monitor Replication
Choose replication model
you can monitor your cost center replication

Steps in SAP SuccessFactors Employee Central:

Go to Manage Data --> cost center
Search for your cost center

Organizational data

Steps in SAP SuccessFactors Employee Central:

Go to Manage Data
Select "Create New" to maintain your master data
- Department
- Division
- Business Unit
- Job Classification
- Position

Steps in SAP S/4HANA Cloud:

Go to Employee HR Master Data --> Monitor Data Replication
Replication monitor shows you whether organizational data has been replicated successfully to SAP S/4HANA Cloud
Set "Status" to "03" to view all successful replication
Set "Employee Central Object Type" to "01" to view status for departments
Go through steps for each data object or remove filter to view all data object at once

Employee & contingent worker

Steps in SAP SuccessFactors Employee Central:

If you want to add a new employee, go to Add New Employee
If you want to add a new contingent worker, go to Add Contingent Worker
In our scenario we will hire a new employee
Create a new employee and fill out complete employee profile including:
- cost center
- organizational data (division, department, position,...)
- availability
- a unique email adresse
- supervisor
Save: A new employee is created
Search for your employee in the search bar
You will land on the employee's people profile
Maintain an employee photo if desired
Go to Data Replication Monitor for SAP ERP Integration
Go to Status per Employee
Search for your new employee
Check the replication status of your employee

Note: the supervisor/manager of the employee needs to be successfully replicated before the employee can be successfully replicated

Steps in SAP S/4HANA Cloud:

search for your employee in the search bar
go to your employee factsheet
you will see the successfully replicated employee with all organizational data and photo if maintained
Go to Identity and Access Management --> Maintain Business Users
Search for your employee
Go to Business Partner Master --> Maintain Business Partner
Search for your employee

Note: the Person ID in SAP SuccessFactors Employee Central becomes the user name & identification number in SAP S/4HANA Cloud

Availability

Steps in SAP SuccessFactors Employee Central:

Go to your employee's people profile
Under Job Information check if availability is maintained correctly during hire process
If not, maintain time information
in our scenario the work schedule is Monday - Thursday 5 hours

Steps in SAP S/4HANA Cloud

Log on with the user you want to view the timesheet of
Go to HCM - Employee Self Service --> Manage my Timesheet
view your timesheet
You can see the 5 working hours per day Monday - Thursday
Because of the public holiday on Tuesday, the employee will only have 5 working hours on Monday, Wednesday and Thursday in CW18

SuccessFactors Integration (JB1) Hoang Vu almost 2 years ago Creator: Hoang Vu 0 Views 0 Likes Cross Area Topics / Knowledge Base

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Updated by Hoang Vu

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SuccessFactors Integration (JB1)

Hoang Vu almost 2 years ago Creator: Hoang Vu 0 Views 0 Likes

Cross Area Topics

/ Knowledge Base