Why we need post accruals/deferrals?  

Ideally speaking, company could receive payment at the time when they deliver goods or service, or on the contrary, pay for expenses when incurred. However there is usually a delay in a modern company. In order to reflect the ‘real’ revenue and expense for a company, accountants will then post Accruals and Deferrals.  

We could understand the concept in a simple way.

·      Accruals: payment after revenue or expense incurred

·      Deferrals: payment before revenue or expense incurred

This is actually the main difference between the cash-based accounting and accrual-based accounting.

 

How to post in a smart way?

Traditionally in SAP GUI you should manually post via transaction FSB1 and F.81.  While entering the new world of S4HANA Cloud, there are more intelligent solutions unfold. Based on your requirement, you could choose using one or both.

Solution 1:  Accruals management – Purchase order accruals

This is an end-to-end automatic solution to recognize any accruals for purchase orders.

The basic data is taken from the Materials Management component, transferred to the Accrual Engine, and automatically converted to accrual items. The system calculates the amounts to be accrued.

For more details, kindly visit help portal documents or scope item 2VB.

Blog entry for POAC in Cloud (main steps)  https://s4hanacloud.community.sap/blogs/show/I4RfREZ5RfSsDooEVM5jpJ

Solution 2: Post general journal entries with auto reverse [newly introduced in CE2002]

This is an express solution to recognize any accruals/deferrals.SAP delivered STANDARD_5 as default template for posting journal entries with auto reverse.

For more details, kindly visit help portal documents or scope item J58.

Demo for Post general journal entries with auto reverse

 

In this blog, I am going to explain how this could be achieve in S4HANA CE2002 with step by step screenshot.   

 

 

Business Role

 

 

SAP_BR_GL_ACCOUNTANT

Or your own business role contains the same business catalogs

Step

Fiori app

 

1

Manage Journal Entry Templates

(Optional) in case you want to be more efficient to create similar entries

2

Post General Journal Entries

with auto reverse template

3

Upload General Journal Entries

(Optional) in case you want to be more efficient to create multi entries

4

Schedule General Ledger Jobs 

To save time, you can also schedule on a regular basis

5

Manage Journal Entries

(Optional) in case you want to check the post and reverse status

 

Step1: (optional) Create a template for posting journal entries

SAP delivered STANDARD_5 as default template for posting journal entries with auto reverse. In addition, you could define your own template via Manage Journal Entry Templates app.  [Search for the app or add it from the ‘App finder’]

Create template with apply template in 'Post General Journal Entries'

Manage Journal Entry Templates -1 .png

Manage Journal Entry Templates -2.png

You could set the default 'Reversal reason‘ and ’Reverse posting date‘ so that later you could save time. 

Manage Journal Entry Templates -3.png

You could also add more line items with default value, to save time in future.

Manage Journal Entry Templates -4.png

Save your template for posting auto reverse journal entries later.

 

Step2: Post a journal entry with auto reverse.

You could navigate from ‘Manage Journal Entry Templates with selected template.

 Post with auto reverse -1 .png

Or in the Post General Journal Entries app, choose Select Templates.

Post with auto reverse -2.png

Then input amount and other value, then click post. 

In this case, the document 100000392 (2020,1010) was posted, with 'reversal reason 05 - auto reverse' and 'reversal date 01.04.2020'.

Post with auto reverse -4.png

Note

On the Auto-Reverse tab page, you must enter the reversal reason and the reversal date when you plan to reverse the journal entry.

 

Step3: (Optional) Upload journal entries for auto reverse.

 In the template spreadsheet, you add two fields that are specific for auto reverse:

  •    STGRD: Reversal Reason
  •   STODT: Reversal Date'
  • upload general journal entries.png

Step4: Schedule and run a job for auto reverse.

c.      Schedule General Ledger Jobs 

schedule gl jobs  -1.png

schedule gl jobs  -2.png

       Step5: Check auto reverse status 

       The document 100000393(2020,1010) is the reversal journal entry for previous 100000392. 

 manage journal entries .png

Hope this blog could help you and make life easier.