Each quarter, SAP releases a wave of new innovations for SAP S/4HANA Cloud, its intelligent and integrated Cloud ERP suite. Exciting new updates can be seen across all Lines of Business and in several cross-topic areas, such as enhancements to BAdIs and CDS Views. The Sourcing and Procurement domain has received a vast array of new improvements with the latest 2005 release - – For an extensive overview, take a look at SAP’s What’s New Viewer and Katharina Doerr’s blogThis blog will focus on the updates to Workflows only in 2005 – A hot topic for any procurement organisation!

Workflow scenarios covered in this blog:

  1. Manage Workflows for Purchase Requisitions
  2. Manage Workflows for Purchase Scheduling Agreements
  3. Manage Workflows for Supplier Invoices
  4. Manage Workflows for Central Purchase Contracts
  5. Manage Workflows for Service Entry Sheets – Lean Service

Manage Workflows for Purchase Requisitions

The app Manage Workflows for Purchase Requisitions – Obsolete has been deprecated with SAP S/4HANA Cloud 2005. It has been replaced with the successor app, Manage Workflows for Purchase Requisitions – New. You can no longer add new workflows or activate existing workflows using the app Manage Workflows for Purchase Requisitions – Obsolete. Also, existing active workflows in the app will not be considered.

The reason for the depreciation of the old app is to change from a scenario-based approach to a class-based approach. The advantages of a class-based approach include advanced features such as, purchase requisition workflow simulation and deadline monitoring.

When migrating to the new app, consider the following:

  • If you have implemented any BAdI or configured any email notifications (see textbox) for the app Manage Workflows Purchase Requisitions – Obsolete, then adapt them for the new app

  • If your workflows use fixed usernames as approvers (where the same user is not present/has different CB ID’s in the test system and production system), or use a BAdI-based Agent Determination, you must manually create the workflows in the production system using the app Manage Workflows for Purchase Requisitions – New

For further information, search Manage Workflows for Purchase Requisitions – Obsolete in the What’s New Viewer for 2005.

Manage Workflows for Purchase Scheduling Agreements

It is now possible to control the restart of the approval workflow for the following attributes:

  • Currency
  • Incoterms (Header-level)
  • Material Group
  • Plant
  • Purchasing Group
  • Total Net Order Value

To do this, use the configuration step Manage Conditions to Restart Flexible Workflow (SSCUI ID 103516) in the Manage Your Solution app. By default, this configuration is enabled.

For further information, search Enhancements in Manage Workflows for Purchase Scheduling Agreements in the What’s New Viewer for 2005.

Manage Workflows for Supplier Invoices

Both Workflow for Blocked Invoices and Workflow for Parked Invoice as Complete have been enhanced.

The Workflow for Blocked Invoice has the following updates:

The Workflow for Parked Invoice as Complete has the following update:

For further information, search Manage Workflows for Supplier Invoices in the What’s New Viewer for 2005.

Manage Workflows for Central Purchase Contracts*

The following precondition is now available: Document type of central purchase contract hierarchy is.

* Functionality and/or scope item might require additional license

For further information, search Enhancements in Manage Workflows for Central Purchase Contracts in the What’s New Viewer for 2005.

Manage Workflows for Service Entry Sheets – Lean Services

There is now a more effective process for third-party procurement, which starts from the automatic creation of the purchase requisition from a service order to the confirmation of the provided service.

For further information, search External Workforce Procurement in the What’s New Viewer for 2005.

This concludes the 2005 release updates for Workflows in the area of Sourcing and Procurement in SAP S/4HANA Cloud.

Happy “Workflow-ing”! 😉

Important 2005 Release Links:
  • Katharina Doerr’s Sourcing & Procurement in SAP S/4HANA Cloud 2005 Blog
  • Katharina Doerr’s SAP S/4HANA Cloud 2005 – Sourcing and Procurement Video
  • Sven Denecken’s SAP S/4HANA Cloud Q2 2020 Product Release Highlights Video
  • Sven Denecken’s SAP S/4HANA Cloud 2005 Release Blog
  • 2005 Feature Scope Description
  • What’s New in SAP S/4HANA Cloud 2005
  • SAP S/4HANA Cloud Release Info