Resources role in work packages

[former_member44135]

Hi all,

is it possibile to create a new Role to assign in a WP? In our starter system we create a new activity tipe and we see it in the matchcode but the cost and the revenue are non updated according to the condition record  we insert in the system. It seems works only with the standard activity types present in the system and we could only change the description of the role.

Thanks in advance,

Alberto 

[former_member3024 · Accepted solution]

Hi Simone,

I'll add to Andrew's point. For T&M projects, the service materials and expense materials are already linked to activity type and resource IDs (expenses) in the background to enable material determination. So, if you use them in your planning and record actuals against them, the DIP processor that creates Billing Request through Billing Proposals wouldn't be able to generate the Debit Memo Request as it doesn't know which service material or expense material to determine for actuals entered.

For fixed price projects, billing is not tied with the actuals entered (no DIP profile used in here) and it's through the amount setup in the Billing Plan definition. Billing is not having any issue for FP project. But your planned cost collection wouldn't still be effective as the custom activity types are not considered for planning.

Your POC based revenue recognition will still be using Planned cost from Project to calculate Percentage of Completion. So you need planned cost to be calculated as and when you add the activities in your project.

Hope it makes clear. I can explain a bit more if needed. I had a customer who wanted more than 20 activity types to define their cost structure. But we identified the issue eventually at the time of POC based RevRec.

Thanks,

Sabarish

[Cappe77 · Accepted solution]

Hi,

the debit memo request have the material used in the billing tab that - basing on best practises - it must be customizable; the material used for the workpackage is another material.

I suppose that you have to manage our project by using service cost level for each employee

[former_member3024 · Accepted solution]

Agreed, you can use service cost level and work items to differentiate costs under each activity type if there aren't enough activity types

[Cappe77 · Accepted solution]

Hi Sabarish,

as I previously reported, I create a new material/activity type and I simulate the flow in the professional services but I have not highlighted any errors. What are we missing?

[Andrew · Accepted solution]

When you try to actually generate a billing document for the item - it will not work.

[Cappe77 · Accepted solution]

Hi, I do not think so. I can generate both the SD and FI invoices

[Andrew · Accepted solution]

Thanks for the example Simone. So just to update this thread for clarity for anyone reading it later: New T-Materials for time and expense won't be able to be billed if new ones beyond the SAP pre-delivered materials are created (e.g. a Junior Consultant assigned to T001). New P-Materials for profitability reporting as in your example can be created anew.

[Cappe77]

Hi Andrew,

sorry but i don't fully understand your answer. You talk about pricing but if I create a new activity type and a material with the same code and the same features for existing T0* material, we can assign a cost rate for this activity type and in the workpackage we have a correct planned cost. The planned revenue is not relevant for our project and the sales revenue will be manually inserted by business user.

Please give us further details with this scenario

[Cappe77]

The billing material is not a problem, we need to use various billing material to different revenue account in according to IFRS15 so the business must insert it manually in the billing tab

The DIP profile is not relevant for us

[Andrew]

Hi Simone,

With a newly created activity/T-Material you won't be able to bill the activity correctly either. There's logic in the background (The DIP Profile) that is used to determine the billing material and this logic will only work for the pre-delivered activity types and T-Codes, so you do need to work within the pre-delivered set.

Regards.

[former_member3024]

In S/4H cloud, we have no option to customize DIP profile currently. So you have no option of custom activty type/custom service materials for T&M billing.

[Cappe77]

Hi Sabarish,

finally I understood what you were trying to make me understand, the final answer then is that the addition of materials / types of activities has impacts only in the management of T & M but not in other types of projects. News of any additions in the roadmap of the DIP Profile customization feature?

[Andrew]

Hi Simone,

There's no plan for this on the current public roadmap. Also based on the blog by Tobias recently: https://blogs.sap.com/2018/12/18/non-time-related-materials-for-project-services/

I think there's confirmation that it is not planned for now. Nevertheless, you can maintain a large number of combinations for pricing and invoicing using Work Items (now organizable into Work Item Groups) as discussed in some other threads here in the community.

Regards,

[Andrew]

Hi Alberto,

You are can't really create new roles right now. As you spotted, if you create the new activity type with the professional services cost center category it will show as an selectable option in the plan your projects app, it won't connect to pricing when you add it. This is because there's a background connection to materials which are pre-delivered by SAP, and users are not able to create their own materials of this type right now.

Regards,