Service Provider Timesheet

[former_member608096]

Hi everyone,

We have some questions about the service procurement & timesheet topics. We're interested in both the planned and actual quantities but only the planned amounts in the system. We've gone through J13 but we still have some questions.

Here's what we've done so far: We created a vendor & service provider. Saved the cost center and service cost level in the employee record for the service provider. Then we assigned the service provider to a work package. We created a PO for that service provider & work package. The service provider recorded his activities via Manage My Timesheet app and the project manager approved of them. At this point, we expected that the consumed quantity & amount would be reflected on FI/CO/PS related reports (like credit on the service provider cost center and debit on the project) but there is no posting.

+ Do we have to have a purchase contract or only PO is sufficient?

+ Do we have to have a service entry sheet as well? Is the timesheet not enough?

+ If we have an SES, when will the hours/amounts consumed be reflected on the reports? Do we have to post the invoice as well? (We do not wish to post the invoice, we're only interested in planned amounts calculated from the PO price or SCL rate.) 

Many thanks in advance!

[Feras_Al-Basha · Accepted solution]

Hello dilan ,

Thank you for the detailed explanation. The steps you have described all sound right and you do not necessarily need a purchase contract, a PO would be sufficient.

That said, with every time sheet approval booking an automatic service entry sheet should be generated for you provided that:

(a) the flexible automatic workflow is activated in manage your solution for SES generation and

(b) the project manager must approve the times using the app 'my inbox' and not the deprecated app 'approve time-sheets.'

Once a service entry sheet is generated corresponding to the CATS time-sheet postings then you should be able to report on the quantities. You may do so in the line item app for general ledger or in the project profitability report. In case you will use the project profitability report, please add the field 'semantic tags' in the rows to avoid double counting of quantities. This is a known issue regarding semantic tags and there is a request on the influence portal. Please feel free to vote.

https://influence.sap.com/sap/ino/#/idea/221722/?section=sectionDetails

Hope this information helps,

Thank you and kind regards,

Feras

[former_member608096 · Accepted solution]

Thanks ferasbasha3 , we will try the offered solutions and let you know!

[former_member608096]

katharina.stopf Could you please help?