Authorization to access/change Workflow for Procurement - S/4HANA Cloud

[mpfaifer]

Hey,

I wonder how to restrain access and/or modification on workflows for procurement : purchase orders and purchase contracts workflows.

I need 2 types of business users : users with the Purchaser Business Role and users with the Purchasing Manager Role. I also need no access to the workflows for the Purchasers and rights to change the workflows for the Purchasing Managers.

I checked the Purchaser Business role but impossible to avoid access to workflows without reducing access to Procurement Tiles (by definition Purchaser BR is authorized to access and change workflows).

There is another step I did which is definition of a Procurement Team thanks to Manage Team and Responsibilities tile : Purchaser BR authorized for Operational Purchasing and Purchasing Manager BR authorized for both Operational Purchasing & Workflow Administration.

Do you know what I forgot ?

Thanks in advance for your help !

Regards,

Martin.

[Former Member · Accepted solution]

Hi Martin,

One easy way to solve this if you don't want anyone without the Purchasing Manager role to change workflows is to remove the catalog "Materials Management - Configuration" from the Purchaser role and add it to the Purchasing Manager role. This catalog is what allows purchases to access and modify workflows.

Luke Brazell

[mpfaifer · Accepted solution]

Hi Luke,

Your tip seemed very promising and therefore I tried but unfortunately it didn't work. Even though I removed this catalog from the business role, the user still has access to workflows. I also checked that this catalog is not present in the other Business roles. The user has the below standard roles created from SAP template roles :

BR_Employee

BR_Maintenance Planner

BR_Maintenance Technician

BR_Production Operator Process

BR_Purchaser

BR_Warehouse Clerk

Martin Pfaifer

[mpfaifer · Accepted solution]

Besides, when I just remove Purchase Role from the User, there is no longer access to the workflows which means that the problem comes from this role I presume.

[Grecia_Cuellar · Accepted solution]

Hi Martin,

I tried this as well and had the same issue. The two roles that I found that included the catalog were

SAP_BR_BPC_EXPERT and SAP_BR_PURCHASER

As you said it might be something in the system that has the tiles or catalog tied to the role as a whole. I will keep investigating and get back to you.

Thanks,

Grecia

[mpfaifer · Accepted solution]

Hi Guys,

I fixed the issue by removing one other business catalog which was "Materials Management - Configuration for Supplier Quotations" and indeed this one is also present in the SAP_BR_BPC_EXPERT business role. As soon as you remove both of them from the business role, your user can't access workflows anymore :

- Materials Management - Configuration for Supplier Quotations

SAP_MM_BC_RFQ_CONFIG_PC

- Materials Management - COnfiguration

AP_MM_BC_CA_CONFIGURE_PC

Cheers.