Asset Accounting - Ordinary Depreciation greater than Accumulated Depreciation (FI-AA)

[Former Member]

In trying to close the fiscal year in the Asset Accounting subledger in our Q Test environment, I've run into a number of assets in a few of our entities that are giving me errors in depreciation. This is blocking us from closing the previous fiscal year as well as carrying forward balances.

The error is (attached): 

Correction to ordinary dep. greater than acc. dep. in area 01

The line item cannot be posted, since the correction to ordinary depreciation in area 01 exceeds the cumulative ordinary depreciation.

The error can occur during a transfer, a write-up, or post-capitalization.

It would appear that something happened in the Legacy Data Transfer or some setting change that has resulted in the assets that previously had zero net book value to now have a positive accumulated depreciation value but no acquisition/gross. I've attached screen shots to illustrate what we're looking at.

To fix this I've attempted without success:

• recalculate depreciation
• rerun carry forward balances
• change the depreciation key
• retire/scrap
• post acquisition transaction
• delete
• transfer within company code

I'm  at a loss for how to correct this, but wanted to ask the community if anyone has suggestions before opening an incident with SAP.

thank you!

[Anirban_Dutta · Accepted solution]

Hi Daniel,

It seems the issue is occurring because legacy asset upload was subsequently reversed after posting depreciation.

So the depreciation already posted for the legacy asset should also have been reversed when you ran depreciation for the subsequent period.

Please try changing the master data settings for the impacted Asset. Go to the Depreciation areas tab in the asset master , double click on each depreciation area and check the "Negative values" allowed checkbox under Additional Specifications. Then try to run the transaction again.

If it doesn't work , please raise and incident , it may require a technical fix.

Regards,

Anirban

[Former Member]

anirban2018 Thank you very much! This fix works for some, but not all, of the assets I have tried it on in our Q Test environment.

Do you know if there is a place to make this change for multiple assets at once? I'm getting these errors for over 200 assets in multiple company codes, so manually changing each one individually will take a long time.

Thanks again for your help,

Daniel

[Anirban_Dutta]

Hi Daniel,

Allowing All values for APC , Accumulated Depreciation and Net Book Value is a Depreciation area level setting and this setting is not available for change either through any SSCUI or through expert configuration in S4 HANA Cloud.

So if the above solution works , then unfortunately , you will need to change each asset master manually.

Regards,

Anirban

[former_member132363]

Once postings are made they cannot be reversed. However, you can make correction/ supplementary postings by changing useful life /depreciation key or booking unplanned depreciation for individual asset master data and then rerun depreciation for the month again.

[View Article](https://answers.sap.com/questions/13242320/view.html)

I hope this answered your question! If it did, please mark it as the 'Best Answer' so I can continue learning and answering questions in the community.

[Former Member]

Per my original post, I attempted these already and they did not resolve the issue